How to apply

Admission Requirements​

Academic Requirements

A prerequisite for admission is that applicants have a Bachelor degree or recognized equivalent from an accredited institution (minimum 3 years full-time study or 180 ECTS credits) in mechanical engineering, elektromechanical engineering, naval architecture, marine technology or a related discipline.

In the application form, you will be asked to list all the courses you had, if applicable (Name of the course, year in the curriculum, number of credits, two lines description with main content) on the following topics:

  • Mathematics (e.g. numerical, analytics,…)
  • Programming (e.g. Python, Matlab,…) and engineering software (e.g. CFD, FEM, CAD,…)
  • Mechanical Engineering (e.g. structure analysis, dynamics of mechanical systems,…)
  • Thermofluids (e.g. thermodynamics, heat transfer, fluid mechanics,…



  • Naval architecture (e.g. offshore structures, shipbuilding, hydrostatics, ship stability,…)


Note: Students in their last year of such a study programme at the time of application will also be considered for admission (based on an official certificate of enrolment and most recent marks list). It is the applicant’s responsibility that the required degree is obtained prior to the start of the EMship programme.

English Language Requirements

The English language requirements are updated regularly.

EMship is an English taught programme and an English language proficiency is therefore a basic requirement (no need for any knowledge of the local language such as Dutch or Romanian). Applicants must provide an English language certificate no more than two years old from the start date of the programme (September), unless you are using Cambridge Certificates, in which case it can be upto three and a half years old. 1 of these 6 following certificates must be submitted:

  • IELTS Academic with a minimum score of 6.5 (with at least 6.0 in each section).
  • TOEFL-iBT (internet-based) Certificate (including Home Edition) with a minimum score of 92 (with at least 20 in each section). We do not accept TOEFL MyBest Score to meet our English language requirements.
  • Trinity ISE II Certificate with distinctions in all four components.
  • Cambridge Certificate in Advanced English (CAE) total 176 with at least 169 in each component.
  • Cambridge Certificate of Proficiency in English (CPE) total 176 with at least 169 in each component.
  • PTE Academic 62 overall with at least 59 in each component.

Special Note on exemptions
Exemptions always need to be requested and approved by the EMship Selection Committee. It is not possible to be exempt just because you have studied a Bachelor degree in English.

Degree Legalisation

This can be a very lengthy and time-consuming process, please start it well in advance!

A simple scan copy is enough during the application phase, once selected a legalised copy is necessary. In order to ascertain the authenticity of your diploma, we need to receive a duly legalized copy of it at that stage. Please carefully read the information on the Ghent University website about the legalization methods per country and how to get your documents correctly legalized.

The legalisation method depends on the country where the diploma was issued (check the list of countries per legalisation method on the Ghent University website):

  • Belgian Embassy: Foreign Affairs: legalisation.
  • Apostille: Your country has signed the Hague Treaty, you are therefore required to submit an official copy with original Apostille seal. More information can be found on
  • Certified Copy: The country where your diploma was issued has a special agreement with Belgium and you are therefore required to submit a copy taken of the original primary document by a qualified official who guarantees its authenticity as a true copy. More information about certified copies can be found on the Ghent University website.

Note: you might have to contact the institute that issued your diploma to obtain a certified copy or to find out what the procedure is to have your diploma apostilled or legalized.

Note: if your higher education diploma is not issued in English, it needs to be translated by a certified translator and the original plus the translation need to be added to your application.

Note: students with a Chinese degree should be aware of the APS screening.
Note: Students in their last year of such a study programme at the time of application will also be considered for admission. It is the applicant’s responsibility that the required degree is obtained prior to the start of the EMship programme.

Application Procedure

The procedure in 4 steps

  1. Determine whether you are eligible for the EMship programme
  2. When applications are open, fill out and submit the application form prior to the set deadlines.
  3. Have all the necessary documents (including legalisations) ready to complete your application.
  4. In case your file has been evaluated as positive by the selection committee, you might be invited for an online interview, which is the last phase in the application procedure. Scholarship applicants: interviews in March; self-funded applicants: interviews after file reviews when suitable for both parties.

Checklist of documents

You will need to submit (online, possibly also in hard copies) the following documents, so start well in advance to collect this documentation:

  • Passport photo
  • Copy of your passport (or other official identification proof for EEA students)
  • (Europass) CV
  • Personal Statement
  • Legalized copy of your Higher Education (Bachelor) degree: original + certified English translation (read the information under Admission Requirements – 3 Degree Legalisation carefully)
  • A certified copy of your Higher Education (Bachelor) transcript of records + certified English translation
  • English language certificate
  • 2 reference letters
  • Other documentation you deem relevant

The documents need to be submitted before the deadline (see below).

Note: It is possible to send us your English language certificate after the submission deadline, but definitely before the start of the programme. Possible admission will remain conditional until the file is complete.

Please also note that without a valid language certificate your application is incomplete. Incomplete files might have lower chances of receiving a scholarship.

Deadlines and dates

Submission Deadline

Scholarship applications need to be submitted before 1 February. Applying after 31 January is only possible for students who are able to come on a self-funded basis!


  • Self-funded applicants who need a visa: before 1 April
  • Self-funded applicants who don’t need a visa: before 1 June

Other important dates

  • Possible online interview: the latest within 1 month after the submission deadline.
  • Selection outcome communication:
    – Scholarship applicants: by the end of March
    – Self-funded applicants: by the end of June
  • Payment deadline tuition fee (self-funded students): by the end of August
  • The application form goes online on October 1st the year before the academic year you apply for

Student Categories

There is no nationality restriction. All applicants from all nationalities are welcome in the programme.Tuition fees and scholarships however, do depend on your nationality.

Appeal Procedure

The EMship secretariat will be responsible on behalf of the EMship Selection Committee to inform the applicants about the outcome of the selection phase, by the end of March for scholarship applicants, and by the end of June for self-funded applicants.

At the end of the selection procedure, applicants have the possibility to file an appeal. An appeal can only relate to the correct completion of the selection procedure, not to the outcome thereof. The appeal must be received within 15 working days from the notification date of the selection results. The notification date is the date on which the IMFSE secretariat sends the notification email.

Apply here

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After you finished the basic first steps, you can finalize your application at a later stage.