Frequently Asked Questions


It is always best to upload the legalized diploma immediately if possible, because then your file will be complete. However we understand that it can take up quite some time and cost a lot of money, so it’s possible to upload the non-legalized degree with a stamp of your university before the deadline in order to be able to submit your application in due time. This will not affect the selection process; it is possible to get an conditional admission to the programme this way. However keep in mind that you must provide the fully legalized documents before the start of the programme.

Once your diploma has been legalized:

  • Before the submission deadline: please upload a scan of the legalized diploma directly onto the Oasis platform

  • After the submission deadline: please e-mail  with the diploma attached in PDF format.


For example: you are still waiting on the test results or you have noticed that your language certificate has been expired recently.

Yes: it is possible to provide us with your (new) English language certificate after the submission deadline, but definitely before the start of the programme. Possible admission will remain conditional until the file is complete.
Please note that without a valid language certificate your application is incomplete. Incomplete files might have lower chances of receiving a scholarship.

In case you have an expired language certificate: please upload it onto the Oasis platform and mention that you’re aware that you will still need to provide us a new language certificate that meets the requirements (and if possible mention your exam date).

Please upload the certificate onto the Oasis platform yourself once you have obtained your new language certificate.


We strongly recommend to wait with submitting your application until you sure that all information is correct and complete. A file will normally not be changed anymore once submitted.

However in some cases a change to your file is possible:

  • you have recently obtained your (bachelor) diploma: please e-mail and with the diploma attached in PDF format.

  • you have obtained a new language certificate: please upload the certificate onto the Oasis platform yourself (also possible after the submission deadline)

  • your documents have been certified / legalized recently: please e-mail with the documents attached in PDF format.

Always mention your application number when you e-mail us!


Most students are able to prove their English language proficiency with their obtained degree (from a majority English speaking country or from an university on the list of approved universities in non-majority English speaking countries) or with a language certificate such as TOEFL. The website clearly explains which degrees and which tests are valid (and how old they maximum can be).

We want to stress that we cannot deviate from this; we as a programme are not able to make changes to the exemption list.

You can e-mail us if something remains unclear after carefully reading all the information on the website mentioned above. However, it is of no use to e-mail us a request for exemption because we as a programme cannot go into that anyway.



Once admitted into the EMship program, you should start the necessary procedures to obtain a visa from your home country as soon as possible. You can do this at the Belgian or Romanian embassy or consulate, depending on where you will start your first semester. 

It is important to start your visa application well in advance. Make sure you are adequately informed about the type of visa you have to apply for as the application processes and requirements may vary between different countries and applicants.


Applying for housing is always done through a different application than the admission application, but we will guide you in this process. While not entirely guaranteed, practically all students who prefer university housing are able to secure it.
More information on the different university housing applications is shared with admitted students in due time.

Yes, this is possible, but this is then your own responsibility. It can be a good idea to check with other students/alumni who know about certain places on the private market. In Ghent it is important to mention that you should be able to register the address of the private housing as your actual address (domicile): this is necessary for the application of the residence permit.


You will be able to consult the full program in the UGent Study Guide very soon. Once admitted to the programme, you will receive extra information on the course schedule through the online platforms of the different universities.

The exams for the first semester and third semester take place in December/January and the exams for the second semester will take place in June/July. The acadamic calendars from the different universities can be consulted online.

Students starting the EMship programme in September will receive all necessary information.

The EMship programme will be on campus as much as possible. Obviously, government restrictions must be followed. Updated information is provided to all students whenever possible.

There is no nationality restriction, all applicants from all nationalities are welcome in the programme.

Erasmus Mundus Students and Alumni Association (EMA)

EMA is an association for students and alumni of Erasmus Mundus Master and Doctoral programmes. You can find out all there is to know about EMA through their website